Great, so I`m going to ask all my owners to send me their agreements Yes, there`s a way! The solution is to use the technology, but don`t be frightened by it, it`s not really as high-tech. In fact, it can be considered an old tech email. E-mail has become ubiquitous in everyday life. With every ping on our phones or computers, we manage business, take care of bills, shop, chat with friends and family and have fun. So if we use an email and we`re online for the rest of our lives, why don`t homeowners get their condo online? In addition to the time it takes for businesses to complete these notices, the new departments have increased the number of notices sent that must be sent each year. While a condo could usually settle for at least two mailings a year, they can now be forced to send up to eight messages a year. For many condominiums, sending a notice can cost thousands of dollars, so multiplying that number, eight times more, will represent a significant position in their budget. There are ways to combine some of these mandatory communications, but even in the case of the distribution of common messages, condominiums are always “on the hook” to print these packages and send them to the owners. This can result in a fairly heavy burden on businesses. Once you have an email address database and have obtained the consent of your owners, you can start distributing your messages via email.
For smaller condos, you can use your favorite email client to send these messages. For larger condominiums, it`s time to use software for condominium management or e-governance sales services to send notifications to your homeowners. In order to strengthen consumer protection, amendments to the Property Act have introduced new mandatory notices and certificates that must be distributed annually to homeowners. These new certificates include the NoIC (New Owner Information Certificate), the Periodical Information Certificate (PIC) and the Updated Information Certificates (ICU). In addition, the ministry has introduced two new standardized notices that must be sent before each owners` meeting, such as .B the general meeting. With all these acronyms, it is a veritable alphabet soup of certificates designed to keep owners informed of the financial health and status of their condominium. For your convenience, we have attached many mandatory forms that must be used under the Condominium Act. You can use the online version where you can fill in electronically or the pdf version for manual input. Incentives for your owners – If the personal note does not lead to more email consents, then you might consider offering an incentive to encourage your owners. We heard about a condo that offered a coffee shop a $5 gift card to encourage homeowners to enter into their electronic communication contracts. This small reward was convincing enough to get almost every unit of a large condo company for on-board electronic communications, but consider contacting your legal counsel before applying this approach.
While the cost of purchasing all of these gift cards can be very high, the long-term cost savings resulting from electronic distribution will far outweigh these initial expenses. Get it when they move in/register – Every time a new owner contacts the office to register with the company, have them complete their contract to receive electronic communications. To record your preference for receiving PCC 122 messages, please see the document below, print, verify, conclude the agreement and send it to the #91 office. Try to make sure that collecting email addresses and managing the database is a “usual practice.” The process of regularly updating your database can be tedious and tedious, but it is an exercise that is done correctly once, becomes systemmatiq